Presentation and Poster Accessibility Guidelines
We encourage Tapia presenters to consider accessibility with respect to their presentations and posters. Below are the ways you can make your presentation or poster accessible to people with disabilities.
Tapia-branded slide templates (with dark background and light background) are available for use and can be downloaded from our Google Drive.
- Speak all content on your slides.
- Verbally describe images and graphics.
- Caption must be displayed with all videos.
- Use a high contrast color scheme.
- Use more than color coding to communicate information.
- Keep text brief and graphics simple.
- Speak clearly. In a virtual environment use a headset to allow for higher quality audio.
- Use understandable terms.
- Both Google Slides and Microsoft PowerPoint have built in software that will automatically caption your presentation. Consider using these tools.
- Utilize breakout rooms to encourage discussion among attendees.
- Provide a short url that links to the slides.
- Use fonts that are large enough to be read from 5-10 feet away.
- Use san serif fonts.
- Select a high contrast color scheme.
- Use white space wisely. Be wary of overcrowding the poster.
- Caption or title all images and graphics.
- Provide an introduction.
- Provide a QR code or a short url that links to your poster. Be sure to provide alt text for any images.
Electronic access to presentations and posters
Many individuals who are blind or visually impaired rely on electronic versions of slides or posters in order to access the content. Tapia presenters will be asked to upload a version of your slides or poster before the conference. The presentations will be shared with individuals who need electronic copies of materials. Learn more about making pdfs and other documents accessible to people with disabilities.
Further resources about accessible presentations and accessible posters
- Making Your Presentation Accessible in Interactions magazine by Richard Ladner and Kyle Rector
- SIGACCESS - Accessible Presentation Guide
- Guide to Making Accessible Research Posters by Rua M. Williams
- American Public Health Association Accessible Poster Presentations Guidelines
- Association of University Centers on Disabilities Guidelines for Creating Accessible Printed Posters