Tapia 2018 Sponsor Logistics
We are looking forward to your participation in the Tapia 2018 Conference. We are planning for 1400 attendees at Tapia this year. Please carefully review the sponsor logistics and documents that you need to submit to successfully participate in the conference.
July 13 - Logos for Printed Program/Website Due
July 13 - Conference App Submission
July 13 - Advertisements and Logos for Printed Program Due
July 13 - Conference App Submission
July 27 - Deadline to Submit Invited Panelists/Presenters Information for Printed Program [UPDATED]
August 1 - Sponsor Registration and Hotel Booking
August 1 - Sponsorship Payments Due
August 29 - Last Day for Exhibit Orders at Discounted Rate for Freeman
Please use your exhibitor passes and register your team for the conference by Monday, August 1st.
Please book your hotel rooms by Tuesday, August 1st. While we do not anticipate the need for an overflow hotel we suggest that you book your rooms early to insure that you are housed in the conference hotel. The Tapia Conference room rate is $205+ tax per night for standard double and king rooms.
Information about booking hotel accommodations at the Hyatt Regency Orlando is available here.
Invited Program Session(s)
Kim McLeod will contact sponsors directly on July 11th with invitations to participate in invited program sessions.
Student Poster Session Competition Judges & Doctoral Consortium Reviewers
Conference sponsors are invited to volunteer as judges for the Student Poster Competition on Thursday, September 20th and Reviewers for the Doctoral Consortium on Wednesday, September 19th. You may sign up for these volunteer opportunities when you register for the conference. Poster Chairs and the Doctoral Consortium Chairs will follow up with you in August regarding your assignments and roles. Volunteers should be individuals who are familiar with technical research and technical topics.
We encourage sponsors to use the networking lunch on Friday as an informal opportunity to connect with conference attendees. We suggest that you have participants meet you in Orlando Ballroom Foyer prior to finding a lunch table. We also encourage you to use our conference app to let attendees know at which table you are sitting (they will be numbered) during lunch.
The 2018 Resume Database access for sponsors begins on the following days:
- Platinum Sponsors - June 4, 2018
- Gold Sponsors - July 2, 2018
- Silver Sponsors - July 30, 2018
- Bronze Sponsors - August 24, 2018
You will be sent your login information via email.
Tapia 2018 is pleased to offer a conference app again this year for our attendees. Each Sponsor receives a page in the app. Please have this form completed by the person who will be managing your page. The app only allows for a single coordinator per sponsor.
Please complete this form by July 13th.
Logo for the Conference Printed Program and Website
All high resolution vector images (EPS or PNG) from Platinum, Gold and Silver sponsors must be received by July 13th to be included in the printed program.
Ad for Tapia Printed Program
Please review the Tapia Ad Guidelines to develop your advertisement for the Tapia printed program.
- Platinum 2 Page Ad
- Gold 1 Page Ad
- Silver ½ Page Ad
- Bronze ¼ Page Ad
Submit your Ad for the printed program here by July 13th.
Exhibit Booths & Shipping
Our designated Exhibit Contractor for Tapia 2018 is Freeman. Please carefully review the exhibitor kit for details regarding shipping, exhibit orders, electrical orders, etc. Discount pricing with Freeman is available till August 29th.
Sponsors are responsible for all drayage and incoming/outgoing shipping costs. Although Wifi will be available in the exhibit area, we highly encourage sponsors to order individual connections to ensure that you will have uninterrupted service during exhibit hall hours.
You may download all order forms, shipping labels and/or place orders online. Interview booth assignments and Exhibit hall map will be posted on or before August 10th. You may use your organization name in lieu of booth number if you are ordering from Freeman before August 10th.
Exhibit Booth Size:
Platinum & Gold Industry Sponsors
10’ x10’ Booth
All other sponsors (including Academic & Non-profit)
For questions regarding your sponsorship engagement contact Kim McLeod